Draft — pending legal review
Privacy Policy
This draft describes how the RinkNotes team platform handles data. It is under BC PIPA legal review and is not yet in force.
Who the data is about, and who controls it
The subject of a development note is a rostered minor player. The person who controls sharing is that player’s parent or guardian. A team captures and processes a player’s development data only while the parent’s consent is active.
Consent is the gate
No development note is stored against a player unless that player’s parent has granted consent. This is enforced in the database, not only in the interface. If consent is withdrawn, processing stops and the team’s named copy is purged within a defined grace window.
Audio
When a coach records a voice note, the audio is sent to our transcription subprocessor, converted to text, and discarded. We do not retain the audio. Only the resulting text is stored, and only against a consented player.
Subprocessors
We use Anthropic (Claude) to classify and summarize development notes and ElevenLabs (Scribe) to transcribe audio. Both are contractually barred from training on this data. Player development text may be sent to Anthropic; audio is sent only to ElevenLabs. These are disclosed in the consent a parent grants.
Retention
Retention follows roster and consent, never billing. When a player leaves the team or the season ends, the parent is offered an export and the team’s named copy is archived and then deleted on a defined window. An unpaid team’s data still follows these rules.
What a player’s summary never contains
A generated development summary names only its own subject. Any other child — a teammate or an opposing player — is referred to only by role, never by name.
Contact
Questions about this draft can be sent to support@wispera.ai.